Tight budgets are a family reunion staple. Just about every one that is planned has budgetary constraints. In order to meet the budget, many family reunion planning committees end up having to cut back on essential portions of the reunion agenda. Some choose to unnecessarily cut back on a banquet while others cut back on activities like a family reunion movie night. What they don’t know is there are ways to cut costs without having to sacrifice the quality of the family reunion. How? One of the largest reunion expenses is the cost of the hotel room & food. Fortunately, there are many ways to lower lodging related expenses without sacrificing quality. Here are five tips that will give you the biggest bang for the buck. Comp Ratio When comparing hotels, you should ask what the comp ratio (complimentary room ratio) will be.. Most hotels will offer you something like 1 for 20. What this means is that for every 20 rooms that are paid for, one room will be free. So if your family reunion takes up 60 room nights, they will be rewarded with three rooms for free. The planning committee can distribute the free rooms among the volunteers or they can apply the savings towards the banquet so that it helps everyone.
Discounted Meeting Rooms Most hotels provide a significant discount on the banquet if you block hotel rooms with them. You can expect at least a 15% discount on menu prices. In addition, most hotels will provide a free hospitality suite to hang out in. Rent An Extended Stay Hotel With A Kitchen If you want to save some serious money on food, then select a hotel that provides a free breakfast. This will save you at least $10 per person per day. More specifically, we would recommend an extended stay hotel that provides a free breakfast. Extended stay properties come with full kitchens so you can save money on eating out as well. A popular choice in this category is Homewood suites by Hilton. Book Your Family Reunion At Least A Year Out – The farther ahead you book hotel rooms, the lower your rates will be. Hotel sales departments want to book rooms ahead of time to increase the chance that they will sell out so they are eager to book business ahead of time. Start early & you’ll enjoy even larger savings. Take Advantage Of Group Hotel Rates If your family reunion is going to require more than 10 hotel rooms, you should get a group discount. Most of these discounts range from 22/ 25% so it can definitely yield a sizeable savings right off the bat. The easiest way to get group rates online for your family reunion is to fill out a group hotel rates request form. Once you submit the form, hotels in your requested city & price range automatically email you their group rates. It’s fast, simple & free. Article Source: http://EzineArticles.com/6560972